Moving—an exciting venture—often comes with a fair share of challenges and stressors. One stressor is managing finances effectively to ensure a smooth transition from one place to another, particularly when dealing with long-distance relocations. This is where establishing a robust moving budget becomes an essential step.

Whether you are a seasoned nomad or moving for the first time, having a detailed budget can save you from unexpected expenses and the ensuing headaches. Especially when hiring long distance movers, where costs can escalate quickly, having a well-planned budget ensures that you are well-prepared for the financial aspect of moving. 

This guide will equip you with practical advice and professional insights to create a moving budget that aligns with your financial capabilities and meets your relocation needs, allowing you to experience a seamless and enjoyable moving journey.

Navigating Costs with Long Distance Movers

It is challenging to move for many reasons. One of them is that it can be expensive without planning. There are many things to consider when creating a budget for moving. Depending on size, local moves can cost anywhere from $300 to $1500. The cost of a long-distance move can range from $2,500 to $5,000, depending on its size and distance. This is a conservative estimate due to the labor shortage's effects on the moving industry over the past few years.

A moving budget will help you to plan your move and manage your finances. What you need to understand.

Take Stock

Determine what you are moving before you call or search for moving companies. Make an inventory of all the items you bring to your new home. Start by identifying the larger items, such as (furniture, bedding, and specialty items, like pianos, pool tables, desks, etc.).

Next, move on to smaller items like lamps, clothes, and other small items. Make sure you check each room thoroughly to make sure everything is noticed.

Budget for Moving Template

Using moving calculators or software to create a budget for moving is unnecessary. You can create a moving budget by writing it on paper or translating this template online into a spreadsheet.

How to create a template for a moving budget:

  1. Add the following categories to the top of your website: Category and cost.
  2. Create three sections in the first column.
  3. Please fill out the price for each item listed in the section below.
  4. Under each section, create a row titled Subtotal.
  5. Use a calculator to add up the costs of moving yourself or professionally. You can also use the formulas in your spreadsheet. Place this value on the Subtotal line.
  6. Add a row to the Subtotal called Contingency, and multiply it by 5%. (If you want to ensure your total is as accurate as possible, double this number). Add that amount to your Subtotal.

Moving Budget

Moving fees $350
Packing services $200
Moving insurance $80
Specialty services $150
Hidden costs $50
Subtotal $690
Contingency (+5%) $724.50

Basic Moving Costs To Consider

Hiring professional movers or planning your move will have different moving costs. The above-moving budget template lets you see where you could cut costs or which option best fits your budget.

Professionals in the Workplace

Working with moving professionals like those listed on our list of the best long-distance moving services can save you money and time in the long run. You can save money by doing some work yourself. Most movers are paid by the hour.

Add these moving costs to the Professionals section if you are working with professionals:

  • Rates for moving
  • Packing Services
  • Insurance for moving
  • Specialty item packaging (moving pianos and safes, etc.
  • Hidden costs (damages/claims, meals, tips, etc.)
  • Unpacking Services

Move Yourself

It may seem easy to save money by moving yourself, but this is untrue. To determine whether this option is financially feasible, it's best to create a budget for moving and include the time spent on your own instead of hiring professionals. Remember that the budget will reflect how little time you'll spend preparing to move out.

Add these moving costs to the Self-Moving section if you are moving alone:

  • Truck rental
  • Gas
  • Insurance for moving
  • Furniture Insurance
  • Rent additional moving equipment (dolly and ramps)
  • Packing materials (boxes, tape, covers, etc.)

Additional Moving Costs to Consider

There are many other moving costs that you should consider when creating your budget. There may be additional expenses that you can add to the list. However, these are some of the most common items people need to remember to include in their moving estimates.

Add additional costs to your contingency budget or separate them into different categories, depending on your requirements.


Include this category in your budget to get an accurate cost estimate. You should include car shipping costs, fuel, and maintenance charges under transportation.


It's crucial to factor in accommodation costs when planning a long-distance move. This will also be a factor if you need to find temporary housing until your new home is finished. Include these costs, such as child or pet care, food, and other expenses, in your budget.


Contact different storage companies for an estimate if you need space during your move. Take the highest price you can afford if you need help deciding which storage facility to use. Add moving costs to the cost of storage.

Additional Costs

It would help if you also considered the costs of other expenses.

Professional cleaning services, for example, can be provided to your previous home. What is the cost of moving on a weekday versus a weekend if you take time off from work? Take into account all the costs that this move may incur.

Checklist for Moving Expenses

Use this checklist of moving expenses to help you keep track of all moving costs as you prepare your budget:

Professional Movers

  • Moving charges
  • Packing Services
  • Unpacking Services
  • Specialty Items Packaging
  • Insurance for moving
  • Hidden costs


  • Truck rental
  • Gas
  • Meals
  • Renting moving equipment
  • Boxes
  • Packaging tape
  • Furniture covers
  • Packing materials
  • Transport

Other Expenses

  • Cost of car shipping
  • Maintenance of automobiles
  • Accommodation
  • Cleaning your home
  • Storage unit rental
  • Insurance
  • Moving from/to a storage facility
  • Child Care
  • Pet care

Last Tips for Creating an Accurate Moving Expense Budget

You must estimate most of the costs to create an accurate moving budget. Multiply the Subtotal (excluding the additional moving costs) by at least 5% to better estimate your total cost. When creating your moving budget, consider how to save money and manage your finances.

  • Track your daily expenses. It will be easier to assess the impact of your move on your finances.
  • Save money for your moving costs. Plan a yard sale, for example, to add some money to your budget. You can find free cardboard boxes at local retail stores and restaurants. You can also ask your neighbors if they have any leftover moving supplies. You can save money by moving.
  • Keep an emergency fund to cover the unexpected. Having money set aside for unexpected expenses can help you prepare.

Moving the budget can make the process less stressful. Keep checking the budget as your moving date nears to see how you are doing and to update final costs. Remember to include the 5% contingency in your budget to give you some breathing space.

You'll have less chance of being blindsided by hidden moving costs if you estimate more and add more to your budget template.


Creating a moving budget is crucial in ensuring a stress-free and financially sound moving experience, particularly when dealing long-distance moves. Being well-prepared with a well-thought-out budget is vital, especially when opting for moving and packing in Brooklyn, where expenses can quickly escalate. 

By planning meticulously and considering every possible expense, from professional movers' charges to additional costs like accommodation and transport, you can avoid unexpected financial pitfalls and secure peace of mind. Moving becomes less daunting when all potential costs are acknowledged and addressed, allowing you to focus on settling into your new home.

Remember, whether moving yourself or hiring professionals like the reliable Buy The Hour Movers Brooklyn team, a well-rounded budget is your financial blueprint. It empowers you to make informed decisions, manage your finances effectively, and curtail unnecessary expenditures.

Are you ready to make your move as seamless as possible? Plan your budget wisely and consider engaging with reputable long-distance movers in Brooklyn, such as Buy The Hour Movers Brooklyn, who offer professional and efficient services to cater to your moving needs. Don't let the stress of unplanned expenses mar your moving experience—reach out to Buy The Hour Movers Brooklyn for a hassle-free relocation journey!